8 Key Employee Background Checks For Employers to Consider.

November 4th, 2022

With the rising cases of employee fraud, employers are understanding how important are digital background checks. A proper background check of a candidate helps to reveal real information about him/her. So, employers can be assured that they are hiring genuine candidates.

Now, several types of digital background checks can be performed by employers, and each of these checks has a different purpose. These checks enable employers to get a holistic view of a candidate’s history and experience.

It is essential to learn about each type of background check to avoid using the wrong one or overlooking one. So risks like the cost of a bad hire, wastage of resources, and even litigation due to ignorant hiring do not cost your organisation considerably. Keeping this in mind, here we have discussed seven different types of digital background checks that can be conducted by tools like #Digiverifier. So, by the end, you will understand, which type of tests can help to minimize the potential risks and hire the best candidate.

8 Key Employee Background Checks for Employers
Under digital background checks several types of employee background checks can be conducted. Digital BGV process validates candidates claims of Employment, Education, ID, Address against tamper-proof data sources such as Diglilocker, ITR & EPFO. Here we have mentioned some of the most important types.

8 Types of Digital Employee Background Verification

Let’s check out.

Digital Employment Verification

The industry has been plagued with exaggerated articulation of work experience and submission of fraudulent certificates (by candidates) for quite some time now. Identifying genuine candidate early in the process of selection poses a big challenge to the employers. With the help of tools like Digiverifier, you can identify such candidates/employees in different stages of employment.

Now let’s check how Digiverifier helps to conduct employment verification in two steps.

Step 1: Digital Verification

Here, all the candidates’ past employment details are validated against tamper-proof data sources such as ITR & EPFO. reviewed based on three outcomes: Green or Red.

  1. Green: If the outcome is green, other checks follow.
  2. Red: If outcome is RED, close the case as BGV RED and not required to do other checks.

Step 2: Legacy Method

  1. All employment related documents will be collected.
  2. Authenticate the Documents of candidate from Employer
  3. If Employer does not respond to Verification emails, will initiate the site visit.

Digiverifier helps to conduct verification in different stages:

Check out how the advanced background verifying tool has helped employers to find out fraud candidates/employees in different stages.

Screening Stage

A recruiter approached Digiverifier to select only genuine candidates. The employer conducted a walk-in interview for 20 positions to hire candidates with more than 4 years of experience. Around 200 candidates turned up for the interview. Now, this volume was huge, and the recruiter wanted to select only genuine candidates, so he/she adopted Digiverifier. Thereafter, the candidates who truly had more than four years of experience, were revealed by Digiverifier instantly. Thus, the employer was able to engage only genuine candidates in the recruitment process and avoid a bad hire.

Pre-Offer Stage

Digiverifier helped an employer by revealing a candidate’s false claim, who had mentioned that he/she draws a salary of 10 lakhs and demanded 24 lakhs as salary. The recruitment was empowered to make a good decision, and they could negotiate the salary to make the right offer.

Pre-Onboarding Stage

A recruiter was able to identify a candidate for a client who was Moonlighting. It was revealed by Digiverifier that the candidate was drawing 53 lakhs per month from 23 employers. Therefore, the employer was saved from having a bad hire.

Post- Onboarding Stage

In the post-onboarding stage, an employer wanted to identify employees who were engaged in dual employment or moonlighting or any other interest of theirs. So, Digiverifier was adopted to conduct the verification. Here, the tool helped the recruiter to find out one person who was Moonlighting and was engaged with 62 employments for the duration of 6 years.



UAN Check

With the help of a UAN check, an employer can know the current employment details of the candidate. Most importantly, this helps to find out whether the candidate is involved in any kind of dual employment or #moonlighting, the cases of which are increasing by leaps and bounds.

When there is a PF deduction from a previous employer, the candidate will surely have a UAN or Universal Account Number allotted by EPFO. Digital background check tools like Digiverifier with the help of this UAN number, conduct verification and find out the service history of a candidate instantly.

For instance, an organisation suspected that one of its employees was involved in moonlighting. They wanted to verify without any intervention from the employee. So, the organisation decided to hire Digiverifier for the same, and it helped to uncover not only details about dual employment but also other undisclosed employment details.

Address Check

With the help of an address check, employers can verify the candidates’ given addresses. With the help of tools like Digiverifier, an employer can verify the address by validating the candidate’s GPS coordinates beside the photo of the house, nearby landmarks, and locality in a few hours, this is known as a self-digital check.

Besides a self-digital check, a physical check is also conducted where an agent visits the candidate’s address, here the duration of the stay, ownership type- owned or rented, verifier’s ID, the relationship shared between the applicant and the verifier, and other details are checked.

Education Verification

Many candidates lie about their educational qualifications to get a prestigious job. Now, due to a lack of knowledge and experience, these employees eventually fail to perform, and the organisation is likely to face huge losses. To avoid the same, education verification can help. Digiverifier helps employers to obtain education details of candidates instantly from sources like Digilocker if details are available there. Otherwise, details are collected from the respective universities/colleges. Here the candidate’s name is run through the database of known and unknown colleges/universities. The information procured from domain/authorities is further verified in three ways.

  • Verbal verification: This is done over telephonic conversations, and call records are maintained
  • Written verification: A written verification is obtained by email from the official email ID of the university/college or on a letterhead that is signed and stamped by the institute.
  • Stamp: The education document is stamped and signed duly by the university/college authorities.

Identity Check

An identity check helps to assure the employer that the candidate is who he/she is claiming to be. For this PAN ID and the address are checked from ITR sources, and also the Aadhar is verified from UIDAI sources. Employers can rely on tools like Digiverifier for such identity verification.

Criminal History Check

Since the resumes do not require candidates to reveal their criminal past, many candidates avoid sharing such details with recruiters. Hiring such candidates can be dangerous for an organisation. So, criminal history check is one of the most important parts of the digital employee background verification process. Digiverifier can help to verify the criminal record of a candidate by checking details obtained from the e-court database with the help of a law firm with signature and seal.

To give an example, a case of employment verification was brought to Digiverifier. Here, when conducting #digiverification, it was revealed that the name of employers that the candidate mentioned in his/her resume were all fake. Further, the QC team conducted a quick e-court check due to the suspect, and to the team’s surprise, the candidate was accused in a criminal case in the past as well.  Therefore, Digiverifier helped to save the client from hiring a criminal in the very early stage.

Reference Checks

Reference checks help to reveal direct details about how a candidate conducts himself/herself in a professional setup. Also, this helps to check whether the person is impersonating and using other people’s information to replace his own. So, to conduct the reference check, an email or telephonic verification is procured, and this way the candidate’s personal integrity, and professional and educational background from professionals’ references that are provided by the candidates are obtained. While this is for experienced candidates, for freshers, such verification is conducted by obtaining details from their educational institutes or other reputable citizens.

Drug Abuse Check

As the name suggests, this digital background check helps employers to identify candidates who use drugs or any other banned substances. In partnership with many drug screening labs at both international and national levels, you as an employer can know whether any candidate or employee is involved in such cases. Labs that conduct such tests can conduct 10-panel drug tests.


Different background checks are important for the hiring process as you can see that they help to uncover different details about a candidate. These details are not possible to gather from the resume of the candidates, or by conducting an interview. However, thorough verification is only possible when you hire the right tool to conduct digital background checks. Digiverifier is one such tool that can help employers to get tamper-proof details about candidates, and save employers from welcoming onboard unsuitable employees. So, if you are an employer who is planning a recruitment drive soon, make sure that you conduct proper background checks of the candidates, and hire the right tool for that. If you want to know more about the Digiverifier tool, you can contact us.


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